CITY OF DELMAR REGULAR CITY COUNCIL MEETING
May 2, 2007

The Delmar City Council met in regular session on May 2, 2007 at 7:00 p.m. at the Delmar Council Chambers.  Mayor Johnson called the meeting to order at 7:00 p.m. with the following members present at roll call:  Jebsen, Trenkamp, Goodall, Eberhart, Simmons. 

Mayor Johnson called for a motion to approve the consent agenda.  M/S Goodall,  Jebsen to approve the consent agenda.  Roll call vote:  All ayes. 

Mayor asked for sheriffs report with the deputy stating that they patrolled 62.68 hours during the month of April. 

Mayor called for the landfill report.  Goodall stated that the meeting will be next week for the landfill. 

Mayor called for the crime stoppers report.  Goodall stated that the crime stoppers only received 1 call during the month. 

Mayor Johnson called for the water/sewer report.  Water testing coming back negative for bacteria and the results just came back from lagoon testing and should be able to start discharging the lagoons now per certified operators. 

Mayor Johnson advised the council that we have been discussing with Rob Witt and Tom Witt about taking over the water and sewer system as operators.  Rob Witt and Tom Witt proposed to the city council what they schedule would be for checking the water and lagoons on a weekly basis and stated that their may be times that they would need Paul to help out but that would be very minimal.  The Witt’s proposed to the city council a trial period for handling the system of 3 months at a rate of $400 per man with a total cost of $800.00 per month.  If they find that this will not work with their schedules they will continue to work until a certified operator is found for the city.  Johnson asked for a motion to approve the hiring of Rob and Tom Witt to handle our water and sewer system for a trial period of 3 months.  M/S Goodall, Eberhart to approve the hiring of Rob and Tom with for a trial period of 3 months at a rate of $400 each per month.  Roll call vote:  All ayes.

Mayor Johnson discussed with the city council the two tree bids that were submitted to the city for tree removal/trimming.  Two bids were received on the tree removal/bids:  Gil’s Tree Service submitted a bid for trimming one tree and removal of the other tree in question with possible removal of stump if no interference with utilities at a total cost of $1475.00.  Twiggs Tree Trimming submitted a bid to remove both trees and stumps at a total cost of $2500.00.  Mayor Johnson called for a motion on bids for tree trimming/removal.  M/S Trenkamp, Goodall to hire Gil’s Tree Service to do the work required on the trees at a total bid of $1475.00.  Roll call vote:  All ayes. 

Mayor Johnson asked the clerk to describe to the council F&B Communications request for installation of a drop box.  Due to the shorter hours at city hall F&B is asking to install a drop box located next to the city’s drop box for residents to drop off payments.  Mayor asked the council if they had any problems with this and council stated that they saw no problems. 

Mayor Johnson also stated that the condition of the city’s drop box is an issue and suggested that we replace the drop box with a more weather proof box similar to one that F&B is going to put up.  Mayor Johnson called for a motion from the council to permit the clerk to order a new drop box with a cost no more than $800 to replace the existing box.  M/S Goodall, Jebsen to approve the purchase of a new drop box with a spending limit of $800.  Roll call vote:  All ayes. 

Alley discussion was tabled at this time.

Issues concerning dirt request will be tabled until MSA and Anstoetter Construction comes to review the area in question on Delmar Avenue. 

Water project updates and Housing Rehab issues were provided by Jim Holz of MSA Professional Services.  Holz stated that Clerk McCallister and himself had discussed several issues that need to be addressed from the water project and Steve Thompson is setting up a date to go over a few problem areas with the water main contractor hopefully next week.  Holz stated that he has found out some of the issues as to why the city was not funded for housing rehab again this year and stated that the city either needed to do a new survey or use the census 2000 survey and that our local bank needs to be approved for funding prior to the application for grant funds by September 7.  Mayor Johnson advised Holz to begin working on the housing rehab application for the next funding dates.

Maintenance person Ruchotzke advised the city council of issues with standing water on the corner of Hurst Street on the north end breaking up the street and advised the council that maybe a culvert or drain could be installed to connect with the storm drain located on the east side of Hurst Street.  Council suggested that when the work is being done on Hurst Street have this done at the same time.  Ruchotzke will discuss this with JJJ Construction prior to the work being done to see if they can do this work. 

Mayor Johnson asked for the clerk to discuss any other issues that need to be addressed.  Clerk McCallister advised the council of repairs that need to be done to the city’s printer at a cost of $215 for repairs and parts and asked for the approval to have the work done.  Council approved the repairs needed.  McCallister also advised the council of the city’s fax machine needing to be replaced.  Repairs would cost more than what a new fax would cost.  Council advised the clerk to order a new fax machine and to also purchase a surge protector for the fax upon setup of the new machine. 

McCallister also advised the city council of the Jackson County Historical Society being interested in taking over the Orphan Train Research Center records and computer.  M/S Goodall, Jebsen to approve donating the computer with the records on it and all of the files to the Jackson County Historical Society for display and research in Maquoketa to be located at their new facility in the near future at the old Clinton Engines Office Building.  McCallister will advise Elaina Edwards of the councils decision and advise the Historical board of the donation. 

M/S Goodall, Jebsen to adjourn at 8:47 p.m.  Roll call vote:  All ayes.

LeAnn McCallister, City Clerk
Judy Johnson, Mayor

Receipts:
General:  $27442.67
Road Use:  3081.47
Water:  $10815.26
Sewer:  $3308.06
Garbage:  $2689.54

Bills:
Walmart-supplies                                            $32.18
Vern Mangler-snow removal                          $75.00
Wendling Quarries-lime ball diamond            $346.12
Preston Ready Mix-road rock                         $138.61
Mississippi Valley Pump-flow meter              $4099.70
Bob Johnson Trucking-truck repairs               $85.00
Joel Wood Plumbing-Depot water repairs      $117.33
HD Supply Waterworks-meter scanners         $135.79
Hawkins-chemicals                                         $78.10
Clarks Saw Center-trimmer tune up               $18.50
Christy’s-sharpening trimmer                          $15.00
All Flags-new US flags                                   $374.80
Allied Waste-garbage contract                       $2304.00
Brandenburg Drainage-tiling                          $1575.14
Farm Plan-tractor maintenance                       $39.35
Piggly Wiggly-UPS fees                                 $20.14
Joanne Guise-HUD mileage                           $36.38
Gasser True Value-supplies                             $189.95
Maquoketa Sentinel Press-publications          $71.26
Cardmember Service Visa-postage                 $594.59
Casey’s General Store-fuel                             $98.07
Chemright Lab-lagoon testing                        $30.00
F&B Communications-phone bills                  $199.53
Office Machine Consultants-copier lease       $136.46
Maquoketa Lumber-lumber                            $34.65
Clinton County Sheriff-contract                     $722.40
Wages/taxes                                                    $7976.35

General Fund Totals:              $5025.33
Road Use Fund Totals:           $1760.60
Water Fund Totals:                 $2625.32
Sewer Fund Totals:                 $7495.08
Garbage Fund Totals:             $2304.00
Employee Benefits:                 $334.07


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